Personal Assistant to the CEO (Remote)

Overview:

As KraveBeauty’s CEO and a Content Creator, Liah Yoo's Personal Assistant, you are highly organized and a proactive problem solver with exceptional communication skills and meticulous attention to detail. You want to be the supportive force that empowers our senior leadership. No task is too small or large -- you are a doer. You care deeply about building and growing with a meaningful brand and your primary objective is to provide support to the CEO as directed to ensure that company goals and objectives are accomplished, and operations run efficiently.

 

Your role at KraveBeauty:

Personal assistant

  • E-mail Management (sorting, flagging, basic replies)
  • Booking appointments with clients
  • Calendar Management (appointment scheduling)
  • Personal errands
  • Hotel and Flight Booking
  • Sending Client Invoices

 

 

Data

  • Data mining & finding contacts, email addresses
  • File Management (organizing files using Dropbox, Drive etc)

 

Management

  • Managing deliverables and to dos
  • Basic Bookkeeping (Quickbooks)
  • Creating basic reports (reports on weekly tasks, deliverables etc)
  • Payroll & payment management: Collect and monitor all the incoming invoices that require the CEO to make the transfer/payment
  • HR: Assist in screening applications & Post the job openings on relevant websites 

 

Content Creation & YouTube management

  • YouTube analytics reporting
  • General content trend reporting
  • Assist in copywriting/scriptwriting for contents: Take the general outline of the video and discuss with Liah or the director to verbally format the content
  • Manage the workflow with research assistants, director, graphic designer & translator
  • Publish videos/contents on relevant platforms: Add links, insert description, basic translation into Korean
  • Manage blog: Write an SEO optimized summary and embed the YouTube video

 

Social Media Management: Instagram, Blog

  • Manage Social Media Accounts (posting, comments, replies, private groups)
  • Create IG stories to maintain & boost engagement (skincare topics, self-care tips etc.)
  • Manage the Blog (Basic WordPress Skills, upload, format, publish)
  • Upload Videos on YouTube
  • Insert YouTube description
  • Posting to accounts (YouTube, Instagram, Twitter)
  • Moderating Social Media Comments

 

What we crave from you:

[Does this sound like you?]

  • Strong time-management skills and the ability to organize and coordinate multiple projects at once
  • Meticulous attention to detail
  • Great verbal and written communication skills who enjoys exercising her/his creativity
  • A proactive approach to problem-solving with strong decision-making skills
  • Working well under pressure & fast-paced work environment
  • Ability to draw insights from data
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
  • Ability to keep company confidences

[Technical but important stuff]

  • Previous experience as an executive assistant, personal assistant or other relevant administrative support experience
  • Proficiency in Microsoft Office and other office productivity tools, with the aptitude to learn new software and systems
  • A long-time viewer/subscriber of Liah's YouTube channel

[Definite Pluses]

  • Proficiency in Korean 
  • Based in Seoul or NYC to be able to report directly to the CEO when needed
  • Experience developing internal processes and filing systems

 

Working conditions:

  • Remote
  • Part-time, minimum 16 to 24 hours/week

 

Apply here.